Fortuna – In Tune with your Suppliers

Fortuna Dynamics provides the following functionality relevant to back-office accounting. For a datasheet containing full details of Fortuna’s functionality, contact us.

Interactive Sales Order

Whilst it is still feasible to operate a manual order pad in the showroom (and then key in the details later to Fortuna Dynamics), it is recommended that the interactive Fortuna Dynamics Sales Order is used via screens located in strategic positions within the store. There are many benefits of interactive dialogue with the customer during the buying process, including capture of demographic information, email addresses, financing, and guided selling prompts.

Cancellation/Amendment

In all cases, Fortuna Dynamics prevents over-ordering, but has cancellation and amendment facilities to cater for changing circumstances. Both will apply the changes to the sales order and any linked PO. A special PO cancelled would become immediately available for allocation to other customers.

Allocation/Un-allocation

Orders can be allocated against incoming PO’s, and unallocated, freeing up the goods for other orders. An automatic allocation routine will attempt to make the best fit of the sales orders vs. the inbound purchase orders.

Sales Expediting Enquiry

List view of sales lines due for despatch, including forward orders. This also links to back-to-back purchases, and highlighting of delays in red.

Sales Order History

The user can get a complete picture of all activity linked to the sales order from the one screen. This includes (with permissions) purchase orders, purchase invoices, product details, deliveries, returns, replacements, and all financial elements.

Range/Grade/Finish

All items can be categorised into Ranges, plus Grades, and Finish as applicable.

Variants

Variants permit the user to create any variation of the general product, e.g. colours, wood type, scatter cushions combinations etc.

Catalogue vs. Stock

By using the lookup facilities in Fortuna Dynamics, the system can be set up to hold stocked items as product codes but also provide visibility to the salespeople etc of all the catalogue options. Using the Variants enables the salespeople to select and/or create specific variants as needed.

Range Enquiry

The ubiquitous Range Enquiry provides a wealth of information about the products, from supplier details to range lists to pricing and stock availability. A Variant-level lookup is also available.

Supplier Pricing

There are standardised facilities to automate the updating of supplier prices from external files including Excel. All prices can have effective dates stamped on them, so that future prices can be pre-loaded in advance. Price changes can be recorded individually on any item, or more commonly en masse via the Supplier Costs Update screen, which enables the user to apply percentage or value changes based on existing data in Fortuna Dynamics. All proposed changes can be reviewed / modified before committing.

Two Tier Supplier Discounts

With Long-term Discounts and Short-term or Promotional Discounts being common practice in the industry we have provided Fortuna Dynamics with two-tier discounting functionality.

Container Based Pricing

Special one-off Container prices can be assigned. Freight Costs can also be shown and used in mark-up calculations if desired.

Price Types

There are several price types in Fortuna Dynamics, from a selling perspective. These include RRP (recommended retail price), Unit Price (the default price), Normal Price, Sale Price, and Promotion Price. All prices can be VAT inclusive.

Selling Prices

Price changes can be recorded individually on any item card, or more commonly en masse via the Selling Prices Update screen, which enables the user to apply percentage or value changes based on existing data in Fortuna Dynamics. All proposed changes can be reviewed and or modified before committing. Multiple price types can be simultaneously updated, so that for example towards the end of a sale, the new normal prices can be applied and the next sale prices uploaded in readiness. A price point model can also be applied to all sales prices. All prices can have effective dates stamped on them, so that future prices can be pre-loaded in advance.

Suppliers

Supplier data can be imported, and categorised e.g. stock-related suppliers, e.g. overseas-based suppliers.

Purchase Orders

Purchase orders can be raised for warehouse stock, display stock, or via a sales order as a back-to-back purchase order aka ‘special order’. PO’s can be designated as ‘drop shipments’ for direct delivery to the customer. NB PO’s can also be used for non-stock items if required.

Back-to-back and Allocated PO’s

For PO’s which are linked to sales orders, any changes e.g. acknowledgement date, due date, etc, will be automatically updated on the sales order. The customer’s name is attached to the PO line.

Purchase Expediting Enquiries

List views are available of purchase order lines due for receipt, with back-to-back link to sales orders and highlighting of delays.

Container Tracking

Useful for companies who order goods from the Far East, this enables the user to keep track of manifests and containers. For any PO’s linked to the container which are themselves linked to sales orders, Fortuna Dynamics provides an alert to the user to notify the affected customers should there be a shipping delay.

Purchase Order Labels

For goods expected in, barcode labels can be printed in readiness, including the customer’s name where the goods are attached to a customer sale.